WPS Town Council Insurance Scheme DIAMOND JUBILEE AND OLYMPIC CELEBRATIONS
Many of you are planning to celebrate Her Majesty The Queen's Diamond Jubilee this year and/or The Olympics.
As you start to finalise your event plans you are no doubt considering the insurance implications. We therefore thought it prudent to give you some pointers now, which will hopefully assist your planning and ensure a safe trouble free event.
Please cross refer to the recently e-mailed Town Council Risk Management guide from Aviva which has an excellent detailed section on organising events in general. Also, if you are having a beacon built, please don’t forget to register it with the official Queen’s Diamond Jubilee Beacon website.
The first thing to be considered is who is actually organising the event? Is it going to fall 100% under the Town Councils control, or is a separate group being set up to organise and run the event independently of the councils control? This will determine whether your existing policy will cover the risk, possibly subject to an additional premium, or whether a separate short period event policy is required.
Then the key information we will need to know to ensure your event is adequately covered is:-
- Expected attendance numbers
- Are there any “dangerous” or “high risk” activities ?
- Is there any additional equipment that needs cover ?
- If necessary has the permission of the local authority been sought & granted ?
- If necessary has the advice of the police or fire authority been sought ?
- Any other material/pertinent facts
If you are lighting beacons/bonfires or having firework displays, then specific cover conditions will apply and we can advise you of them if appropriate.
Finally, we are aware of at least one council who are undertaking a Diamond Jubilee road trip visiting their twin towns in Europe. If you are considering this please ensure your motor insurer is advised as your policy may need extending.
We hope this sets you off on the right foot on what promises to be a great year ahead and ask that you contact your normal account handler with the above information if you are planning any events.